5 ways to reduce your printing costs

Every Business would like to reduce their printing costs. How can this be achieved? In this article, we will list 5 methods to reduce your printing cost, with a potential saving of more than 30%!
One study shows that the average office member prints 7,000 – 10,000 sheets of copy paper every year, with nearly half of that paper ending up in the trash. That’s an average annual cost of £700 per employee.
The use of all that ink & paper is very expensive! Think before you print, use these 5 tips to save on printing expenses.

  1. Reduce printing
  2. Print double-sided copies
  3. Print in draft mode
  4. Adjust default settings
  5. Recycle to reduce paper waste

1. Reduce Printing

Sounds simple, but not all page printing is necessary. Reducing paper waste in the workplace may require a mind shift in how information is delivered. Question yourself, which documents need printing, and how many copies are needed. Only print the pages that are required. To print specific pages you can put a comma between pages on the print settings. For example, 2,5,7 will print pages 2, 5, and 7. If you entered 2-7 it will print pages 2 all pages between and including, page 7.
Think about whether meeting documents can be electronic. Too often staff print documents that could be electronic, meeting participants usually prefer to review the documents electronically, where they can be easily edited and distributed.

2. Print Double-Sided Copies

Duplex printing is a term used to print on both sides of the paper. By fully implementing duplex printing, you can effectively cut the amount of paper used throughout the whole business by half, therefore halving the cost of paper.

3. Print in Draft Mode

While the cost of paper can add up, printer toner or ink is notoriously expensive. Draft mode is considered acceptable unless your document requires extreme detail and the highest quality, such as for a client presentation or x-ray images. Printing in draft mode reduces the resolution of the document, reducing the amount of ink used.

4. Adjust Default Settings

We can’t just assume staff will remember to manually change printer settings for every print job. So here are a few easily adopted standards that can be made on the printer’s default settings:

  • Set computer and copier settings to automatically print double-sided and in black and white — printing in color every time is expensive.
  • Set Word documents to have narrower margins. The outcome is less paper being used for each print, as more content can fit on the page.
  • Reduce the point size of your type font. The larger the font, the more pages are used when printing.
  • Some fonts actually use less ink than others. Arial, for example, uses less ink than serif fonts like Times New Roman.

5. Recycle to Reduce Paper Waste

One of the best ways to reduce the effects of paper waste is to recycle. Encourage staff to refrain from discarding paper that’s been printed on just one side. We would suggest that you use the opposite side of the paper for taking notes, instead of a separate piece of paper. There we have it, 5 simple steps that can help reduce your printing costs.

If you would like any assistance in configuring or adhering to a step feel free to contact Press Start on 01638 603204 or email us at Hello@pressstart.co.uk.